Logistics manager

Компания "ФИЛИАЛ АССОЦИАЦИИ ВРАЧИ БЕЗ ГРАНИЦ (ШВЕЙЦАРИЯ) В КАЗАХСТАНЕ"

Responsibilities:

• Assisting the Project Coordinator and Resource Manager in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population
• Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following:
  • Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)
  • WHS: implementation of water, health and sanitation activities (if applicable)
  • Supply: implementation and maintenance of an appropriate supply chain for the project
• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Resource manager and the Project Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, etc.).
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
• Participating in monthly, quarterly, annual reports according to guidelines
• Participating in annual planning and budgets (POA and MYR).
• Contribute in updating the supply strategy and orders chronogram (local and international- if applicable).
• Place, get validated by Line Manager ( Resource Manager) and confirm the reception of international orders on Unifield and Portal.
• Remains incharge of Import process of cargos.
• Update LOG standard list.
• Monitor Unifield data quality (run regular cleaning processes to assure the system is reflecting the real situations).
• Support Resource Manager on the follow up the authorized requestor list.
• Sharing the follow-up for eIRs to PMR and Resource Manager.
• Follow up on prices changes on local market, ensure market assesment is done to compare available alternatives and not be limited with some suppliers.
• Managing his/her team (drivers) with objectives set-up and apparaisal, annual holidays planning.
• Prepare monthly report , using PBI, to share with his/her line manager supply figures and performance.

• Essential secondary education and technical diploma or technical university degree, preferably as an engineer

• Essential at least two years of working experience in logistics related activities. Desirable previous experience with MSF or other NGOs, and working experience in developing countries

• Fluency in English (B2) and Russian is essential; Fluency in Kazakh language is desirable.

• Advanced computer literacy

Competencies:

• People Management and Development
• Commitment to MSF Principles
• Behavioural Flexibility
• Results and Quality Orientation
• Teamwork and Cooperation

• Office at 6A Zverev Street, Almaty
• Working hours: 8 AM - 5 PM, Monday-Friday
• Voluntarily medical insurance
• Learning and development opportunities

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