Junior Document Controller

Компания "Тоталь Эрен Сервисез Казахстан"

The company is looking for Junior Document Controller and position will be based in Almaty;

Role summary:​​​​​​

• Setting up and maintaining Project Communication System and other role player including internal distribution, archiving and storage of all incoming and outgoing correspondence.
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the project team to search and retrieving document/information in the Systems.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements.
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.
• Audit site Document Control and folder structure.
• Manage SPV Database.
• Manage JV documentation and prepare answers on requests from JV Partner.

Essential Responsibilities:

Administration:

• Assist with various administrative functions in development, financial close, procurement, construction and operations.
• Co-ordination of EPC and O&M interaction during the Contract Negotiation period.
• Main Equipment Suppliers -Working together with Head Office Procurement and Technical Teams to provide administrative support where required.

Project Trackers & Reporting

• Responsible for managing the Project Deliverables List.
• Timely updating of SharePoint and Databases.
• Following up with key responsible personnel.
• Timeline Trackers.

Qualifications / Experience required:​​​​​​​

• A formal qualification in administration or accounting is preferable;
• Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller;
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required;
• Knowledge of engineering documents and approval processes within projects;
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills;
• Willingness to be located at the Construction site during the construction period;
• Computer skills MS Office, Word, Excel, Outlook, Microsoft Teams/SharePoint;
• Fluent in English;
• Attention to detail;

Able to work independently.