HR & Administrative Specialist

Компания "ILF Kazakhstan"

Job description:

• Awareness of ILF IMS of ILF.
• Participate in HR & Administrative weekly meeting.
• Timely: data entry and correction/ updаtеin the internal systems including ERP/ Maconomy.
• Supervise HR clerical work (internal orders, Employment Agreements (EA), revisions and amendments to EA.
• Keep and updаtеdatabases on resumes and company workforce.
• Update CVs of current and new (national and expatriate) company employees in the estab-lished ILF format.
• Revise/updаtеthe Time Scope (new employees data, salary changes, job titles, termina-tion/resignation of EA).
• Monitor labour discipline within company departments and observation by the employees of internal company rules.
• Execute documentation and timely register the foreign employees of the Company.
• Obtain Kazakh/Russian/transit visa for the Company foreign employees.
• Execute documentation package and obtain visas for the Kazakh and foreign personnel of the Company.
• Monthly preparation of all reports to the state authorities.
• Timely notification of state authorities when foreign employees / guests come or leave.
• Timely off-rotation time tracking/control for the foreign employees.
• Timely inform all involved personnel in HR/Admin department on organization of work/ busi-ness trips/ travels for Kazakh and foreign personnel.
• Timely updаtеthe arrival/departure calendar on a weekly basis.
• Timely advise on any changes associated with business trips (business trip, off-rotation peri-od, arrival, departure, include new persons into the Arrival/Departure Calendar, etc.).
• Timely recruitment, selection, and re-allocation of personnel, based on evaluation of their qualifications, personal and working capacities, and monitor reasonable use of personnel within company departments.
• Assistance in the recruitment, allocation and arrangement of young specialists and workers in accordance with their obtained professions and specialties; jointly with department heads, ar-range their internship and adjustment in the working activities.
• Provide recruitment, allocation and arrangement of young specialists and workers in accord-ance with their obtained professions and specialties; jointly with department heads, arrange their internship and adjustment in the working activities.
• Participate in setting up a system of complex performance evaluation, personnel professional development, and advancement; take part in preparing improved training process.
• Monthly issue time-scopes for the personnel of the company.
• Regularly attend job fairs to find out the candidates with outstanding analytical abilities paired with a high level of commitment and team spirit.
• Conduct work to updаtеscientific-methodical support for the human resources work, equip-ment with material and technical, informational support, to implement modern personnel man-agement techniques with use of computer systems, set up database on company personnel, provide its timely updating, quick response for the needed information to users.
• Provide appropriate reporting on recruitment to make its systematic analysis within the com-pany and develop recommendations for recruitment improvement.
• Develop personnel policy and strategy if required.
• Be proactive in introduction of any HR innovation and improvements.
• Provide systematic HR support to Employees of the company.
• Supervises driver for compliance with rules of technical transport operation and providing them with necessary technical assistance.
• Carries out control after ensuring the supply of combustive-lubricating materials, timely maintenance, carrying out technical check-up, control of vehicles condition and correct ve-hicle service.
• Constantly improve professional skills.
• Take part in the arrangement and conducting of company events.

Qualification

Education: Bachelor degree

Language skills: Russian and English are mandatory. Kazakh is advantageous

Professional experience: Min 5 year

Almaty, 5/2

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