Project Support Administrator (maternity leave position)

26 Октября

Партнерские Вакансии

Компания "Manpower"

Обязанности:

• Travel Coordination: Create efficient travel routes for colleagues working on field projects, ensuring safe and timely transportation from the site to their homes and back.
• Ticket Booking: Manage the booking of air and railway tickets, ensuring all reservations are made only after obtaining verification and approval from the relevant authorities.
• Communication Management: Receive and distribute phone calls, acting as the first point of contact for incoming inquiries and ensuring that communications are handled promptly and professionally.
• Hospitality and Office Inductions: Organize hospitality functions and facilitate the onboarding process for newcomers and guests, providing them with familiarization tours of the office and its facilities.
• Correspondence Handling: Oversee the sending, receiving, registration, and distribution of outgoing and incoming correspondence, maintaining an organized record of all communications for easy reference.
• Accommodation and Transfer Booking: Arrange accommodations and transfers for staff traveling on business, responding to requests and ensuring all logistics are managed efficiently.
• Document Preparation: Prepare a complete package of documents required for passport registration and visa applications for foreign visitors and colleagues, ensuring compliance with all necessary regulations and timelines
• Supplier Coordination: Send relevant documents to suppliers, ensuring that all communications are clear and that deadlines are met.
• Office Support Organization: Facilitate the organization of office support services, including the ordering of fruits and stationery to maintain a welcoming and functional workplace environment, arranging for office inspections on a monthly basis.
• Employee Engagement: Assist in organizing and delivering gifts to employees on special occasions, fostering a positive work culture and enhancing employee morale.

Требования:

• English is a must
• Proactive, initiative, structured