Компания "Тоталь Эрен Сервисез Казахстан"
The company is looking for Junior Document Controller and position will be based in Almaty;
Role summary:
- Setting up and maintaining Project Communication System and other role player including internal distribution, archiving and storage of all incoming and outgoing correspondence.
- Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
- Assisting the project team to search and retrieving document/information in the Systems.
- Manage SharePoint/Teams Folder Structure and adherence to the requirements.
- Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.
- Audit site Document Control and folder structure.
- Manage SPV Database.
- Manage JV documentation and prepare answers on requests from JV Partner.
Essential Responsibilities:
Administration:
- Assist with various administrative functions in development, financial close, procurement, construction and operations.
- Co-ordination of EPC and O&M interaction during the Contract Negotiation period.
- Main Equipment Suppliers -Working together with Head Office Procurement and Technical Teams to provide administrative support where required.
Project Trackers & Reporting
- Responsible for managing the Project Deliverables List.
- Timely updating of SharePoint and Databases.
- Following up with key responsible personnel.
- Timeline Trackers.
Qualifications / Experience required:
- A formal qualification in administration or accounting is preferable;
- Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller;
- Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required;
- Knowledge of engineering documents and approval processes within projects;
- Working knowledge and experience in different types of filing systems and good communication and interpersonal skills;
- Willingness to be located at the Construction site during the construction period;
- Computer skills MS Office, Word, Excel, Outlook, Microsoft Teams/SharePoint;
- Fluent in English;
- Attention to detail;
Able to work independently.